A retrospective and resource collection from the November 2022 Notion Korea Meetup, organized in only two weeks with Wanted Lab and LottieFiles, including planning decisions, speaker materials, recordings, audience questions, and lessons from 378 applications.
Notion Korea Meetup cover
Event merchandise from Notion, LottieFiles, and Wanted
Live audience questions collected through a Tally form connected to Notion
Participant feedback from the meetup
I learned about Notion itself, but also had an indirect look at how these companies work and what their cultures are like. It was extremely useful. Thank you for the opportunity, and the cookies and tangerines were delicious. As a designer, I had no idea how Notion could be used in marketing, but the explanation was clear and enjoyable. I am going to tell our marketing team.
It was wonderful to see use cases from so many roles. Hearing directly from people at Notion was especially moving.
I already used Notion often, but these varied examples gave me ideas for using it more effectively in real work.
Turning several projects into templates looked very efficient. Adjusting tempo was a use I had never imagined, so I learned something new.
As a designer, I had no idea how Notion could be used in marketing, but the explanation was clear and enjoyable. I am going to tell our marketing team.
It was a wonderful event.
This article brings together the preparation process and materials from the Notion Korea Meetup held on November 17, 2022. I hope it helps everyone who showed interest in the event.
What was the Notion Korea Meetup?
Notion is a document tool centered on real-time collaboration that anyone can use easily. The Notion Korea Meetup was organized through collaboration between Wanted Lab and LottieFiles, with support from Notion employees, Notion Ambassadors, and a tremendous response from Notion users. It combined use cases from several speakers with participant Q&A.
I had recently organized the Figma Korea Meetup. Even with three or four weeks, that event had felt extremely tight. For the Notion Korea Meetup, we had only about two weeks from the start of preparation to the event. Moving that quickly created real challenges, but preparing with excellent collaborators helped us finish successfully. Monica, the LottieFiles business-development manager who proposed the meetup, was especially active. Together, we recruited five speakers, including Notion's community manager, allocated session time, prepared design and merchandise, hired a video team, recorded the event, and handled many details and problems on the day. The meetup took place in Wanted Lab's Sunrise Lounge in Lotte World Tower. The wonderful space made the event shine.
Response after registration opened
Despite an extremely short three-day registration period, 378 people applied. The selection ratio for the in-person meetup exceeded five to one. We wanted to welcome as many people as possible, so we admitted participants up to the maximum the space allowed.
Applicants had to create a Wanted account before registering, making this response in such a short time especially encouraging. Combining online access would have welcomed even more people, but given our constraints, concentrating on the offline experience helped us run it cleanly.
Every applicant was impressive, so we established clear selection criteria.
Ask in the application survey what each person hoped to gain from the meetup.
Select people whose expectations matched the event and whose answers were thoughtful.
Include people from as many industries as possible.
Detailed planning
My main job is design, so I did not have extensive event experience. Fortunately, organizing the earlier Figma Korea Meetup helped enormously. Its trial and error showed me where to focus during the short preparation period and what we could realistically plan in time. Here are a few parts of the intense process.
We quickly requested merchandise from the three organizers: Notion, LottieFiles, and Wanted. Companies headquartered abroad might need more time for international shipping, so merchandise had to be settled immediately. Everything arrived on time and made the event feel richer. Notion's custom stickers featuring hanbok were especially memorable. Thank you to the LottieFiles and Wanted Lab creative teams for producing excellent materials on such short notice.
To make full use of Notion's real-time collaboration, we let attendees submit questions live through a QR code and reminded them throughout the meetup. At Monica's suggestion, we used Tally, a survey tool similar to Google Forms but with a more refined interface. Its real-time Notion connection created a valuable opportunity to exchange many questions at the venue.
Near the end of the event, we shared a link with attendees and surveyed satisfaction by session. Every session received an average score above 4.0. Here are excerpts from participant feedback.
More participant feedback
The speakers' varied topics played a major role in making the event rich, and the feedback reflected that. I hope these generous responses help us create an even better event next time.
Closing thoughts
As a Notion user, it was a pleasure to prepare this event. Thanks to the excellent photos and video, I hope there will be many more opportunities like this to share learning. I plan to write about event-preparation insights for Wanted on Brunch, so please stay tuned. https://brunch.co.kr/@wanteddesign/
